HAYS, a global leader in workforce solutions, has optimized its hybrid office environment with iotspot. By implementing a user-friendly system for booking workspaces and meeting rooms, HAYS improved collaboration, transparency, and resource efficiency across its offices.
HAYS is a global specialist recruitment group with a mission to connect the right talent with the right opportunities. Operating in 33 countries, HAYS helps organizations find the best candidates while supporting professionals in achieving their career goals.
With innovation and adaptability at its core, HAYS applies these same principles to its own workspaces to create an environment where employees can thrive.As hybrid work became the norm, HAYS sought a solution that would enhance collaboration, optimize resource use, and provide a seamless employee experience in its offices. After evaluating several tools, iotspot stood out for its simplicity, efficiency, and ability to integrate with existing systems like Office 365.
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Employees needed a way to reserve workstations and meeting rooms while navigating a flexible work schedule
Strategic decisions in real estate management must be based on reliable data. We continuously adapt our office space to meet realistic requirements and thus ensure highly efficient operations in our hybrid working environment
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Head of Corporate Real Estate Management at HAYS AG
The goal was to create an environment where employees could seamlessly plan their office days, find colleagues effortlessly, and collaborate more effectively, all while ensuring optimal utilization of resources.
The shift to hybrid work introduced new challenges for HAYS in managing office spaces.
Transparency in resource usage was a key issue — employees often struggled to locate colleagues or plan their office days effectively. Additionally, HAYS required data on space utilization to support informed real estate management decisions.
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We needed a tool that could simplify workspace sharing while ensuring a seamless user experience ... It was essential to find a solution that not only improved employee satisfaction but also provided actionable data for long-term planning
Workplace Services
To address these challenges, HAYS implemented iotspot’s innovative workspace management solution, tailoring it to meet the diverse needs of its offices.
The company adopted NFC-based desk and room booking tools, which provided a simple and efficient way for employees to navigate their hybrid work schedules.
Additionally, HAYS utilized multiple iotspot variants to address specific use cases, such as creating booking solutions for parking spaces, meeting rooms, and individual workstations.
This flexible approach allowed HAYS to optimize workspace management, ensuring seamless integration with their requirements.
Simplified desk and room reservations, allowing employees to plan their office days effortlessly.
Seamless synchronization of meeting room bookings for better coordination and productivity.
Development of room panel displays and parking space booking to meet specific needs.
These features helped HAYS create a more transparent and collaborative office environment while streamlining operations and improving resource management.
By partnering with iotspot, HAYS has successfully navigated the complexities of hybrid work, creating a flexible and efficient workspace that aligns with its innovative approach to workforce solutions.
The system’s intuitive design and reliability significantly enhanced user satisfaction, with minimal to no outages reported.
Detailed occupancy data allowed the facilities team to analyze usage patterns and optimize space allocation effectively.
The admin center made managing workspaces and meeting rooms simple and scalable
Employees could easily locate colleagues and reserve spaces tailored to their needs, fostering teamwork.
With iotspot, our employees now have better visibility into workspace availability and can plan their hybrid workdays with ease ... The data insights have been invaluable, enabling us to make informed decisions and improve overall efficiency
Workplace Services
